The Administrative Manager ensures smooth, efficient, and well-organized office operations. The role oversees general administration, travel and booking services, expatriate support, translation management, team management, and document archiving, while maintaining strong relationships with vendors and internal teams.

• Oversee day-to-day office operations: facilities, maintenance, utilities, cleaning, access control, and office supplies
• Liaise with building management and landlords to ensure timely issue resolution and service level compliance
• Plan and manage office budgets (supplies, courier, printing, utilities); track and optimize costs
• Maintain and update vendor registers, contracts, and renewal schedules; conduct small RFQs where needed
• Supervise reception, drivers, and translators, ensuring professional service, punctuality, and confidentiality
• Manage travel operations, including flight and hotel bookings, transport coordination, and travel approvals
• Coordinate expatriate logistics: visas, housing, onboarding, and local administrative support
• Oversee document archiving systems and ensure compliance with company policies and local legislation
• Support executive calendar management, visitor handling, and event logistics when required
• Collaborate closely with Camp, HR, Finance, Legal, and HSE to ensure smooth cross-departmental operations
• Perform other duties as requested, in compliance with Mongolian laws, regulations, and company policies.

• Bachelor’s degree in Business Administration, Management, or a related field
• 5–8 years of progressive experience in administration, office management, or executive support roles
• Proven ability to lead small teams and manage relationships with vendors and service providers
• Strong organizational and planning skills with a focus on efficiency, accuracy, and attention to detail
• Excellent communication and interpersonal skills; able to interact effectively across all levels of the organization and with external partners
• Ability to manage multiple priorities and deliver results in a fast-paced environment
• Proficiency in Microsoft Office and Google Workspace tools
• Proficient in English, with excellent written and verbal communication skills.

Position

• Based in Ulaanbaatar
• 5*2 days work schedule, (4 days at office, 1-day remote work)

Compensation and benefits               

• Base salary
• 13^th month salary
• Health insurance coverage for the employee and his/her family members
• Travelmeal allowances
• Annual trainings

We'll contact you if your application is selected for the next stage of the recruitment process.