Position objective:

To provide quality HR administrative and IT coordination support to the business operation while learning and experimenting from work and colleagues.

Specific tasks and responsibilities, but are not limited to:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Administer and purchase office stuff for the smooth running of the organization
• Manage phone calls and correspondence (e-mail, formal letters, packages etc.) & maintain & archive all formal letters and commercial contracts (soft & hard copies)
• Welcome clients, visitors and employees, and provide them with necessary information including basic safety instruction showing the emergency exits and muster point (when needed) etc.
• Provide business visa /single & multiple/ support for incoming guests, organize business trips for employees (invitation letters, tickets ordering, hotel reservation, transportation, to/from flights to site etc)
• Prepare office letters, references, scan, file and send to designated people, or organizations
• Maintain files and databases related to invoices, commercial contracts and company policies and procedures
• Liaise with IT Support team in PRC on IT related tasks, setup, activation and purchasing of IT equipment and tools
• Maintaining employees’ personnel folders (soft and original)
• Assist to HR Business Partners for onboarding and offboarding processes & employee engagement activities

Formal knowledge and experience needed:

• Diploma or Bachelor degree in relevant field as such HR, IT & business administration
• Good skills on MS Excel and Word Basic programs
• Upper-intermediate or advanced level of English and Mongolian language skills, oral & written
• Great interpersonal skills
• New thinking and event management skills
• Sound report writing skills
• Conflict management skills

• Team orientated.

This is a great opportunity with:

• Career growth at 151-year-old group company
• Competitive salary and benefits
• Challenging & flexible work environment
• Organization that values your physical and mental safety
• Inclusive, diverse, and friendly culture